Factories Act, 1948
Registers under the Factories Act, 1948
The Factories Act register set is not really about pay. It is about the floor — when the machinery runs, who was standing at it, how old they were, and what went wrong. That gives these registers a different centre of gravity from the wage-led sets: the questions put to a factory are questions about periods of work, about people and about accidents, and the paperwork is shaped to answer them.
Three of the registers are the same roster cut three ways. Form 12 lists everyone employed, Form 21 covers the adult workers and Form 14 covers the young persons. CORGIS never asks which of the two a worker belongs in — the split falls out of the date of birth already held against them, and the category column on Form 12 is computed rather than stored, so a worker moves from one register to the other in the right month without anyone re-classifying anybody. The fitness-certificate particulars recorded against a worker follow them into whichever register they land in.
The Muster Roll is the one register here that ignores current status. It is a day-by-day grid across the month with a row for every worker the factory has on record, including those who have long since left, because it is kept as a permanent register rather than a snapshot of present headcount. At the other end of the year, the Annual Return draws the whole thing together — adult and young splits, male and female counts, accident statistics and per-worker wages and days present — so the safety figures and the attendance they sit against come out of one body of data instead of two.
One caveat, because this page would otherwise read as more settled than it is. The muster roll requirement under Rule 103 has been checked against the Rules themselves. The form numbers below and the rules cited alongside them are carried forward from the formats these registers have long been kept in, and have not been re-verified against the current Telangana gazette — unlike the Shops & Establishments and ESIC sets, where every number on the page was checked and the ones that could not be substantiated were removed. Treat the Factory numbers as the established convention rather than as freshly confirmed, and check them against your own inspector's expectations before filing.
Who keeps this register set
Manufacturing premises registered as factories — plants, workshops and processing units, where the concern is the physical workplace rather than counter or office hours. A business registered as a factory keeps this set instead of the Shops & Establishments registers; the EPF, ESI, Bonus and Minimum Wages register sets run alongside it on the wage side, and a factory engaging contract labour keeps the Contract Labour registers as well.
8 registers CORGIS generates under this Act
Muster Roll (Rule 103)Attendance Register / Muster Roll
A day-by-day attendance grid for the month, thirty-one columns wide, with a row for every worker the factory holds on record. Unlike the monthly registers it is not filtered to who is currently active — workers who have since left still appear, because this one is kept as a permanent register. The marks come from the attendance already captured for the period rather than being transcribed.
Annual ReturnFactory Annual Return
The year consolidated into a single return: adult and young-person splits, male and female counts, the accident statistics recorded over the year, and annual wages and days present for each worker. Compiled from the twelve months of attendance and payroll already held, so its totals reconcile with the monthly registers they were drawn from.
Form 11Notice of Periods of Work
The notice of working periods for display at the factory. Spread-over hours are derived from the shift start and end times configured for the factory rather than typed in, and the remaining particulars come from what has been entered on the Compliance Data screen.
Form 21Register of Adult Workers
The register of adult workers, carrying the fitness-certificate particulars held against each of them. Who appears here is settled by date of birth rather than by a category someone selected from a list, so the register and Form 14 always agree about the same worker in the same month.
Form 14Register of Young Persons
The register of young persons employed in the factory. Certificate validity is worked out from the fitness-certificate date recorded against the worker, and the roster is derived from date of birth — so the register fills and empties on its own as workers cross into adulthood, rather than waiting for someone to move them.
Form 12Register of Workers Employed
Every worker employed in the factory in one list, with the particulars held against each. The category column is computed from age at the time the register is generated rather than read from a stored field, which is what keeps it consistent with the adult and young-person registers for the same period.
Form 25Leave with Wages Register
Leave with wages over the year: the months in which earned leave was taken, the daily wage figure applied to it, and the opening and closing balances. Balances are carried forward from leave accrued on days actually worked rather than from a figure keyed in at year end.
Form 10Accidents / Dangerous Occurrences
Accidents and dangerous occurrences recorded for the factory — the nature of the injury, its cause, the part of the body affected, days lost, the date the worker returned to work, and whether the matter was reported to the authority. Entered on the Compliance Data screen and rendered into the register format, and the same records feed the accident statistics in the Annual Return.
Each of these is produced as an Excel workbook for the month or year selected, and can be taken individually or as part of a single ZIP organised by Act. The two that rest on entered particulars — the periods-of-work notice and the accident register — render from what is on the Compliance Data screen, and print the blank format until something has been entered. CORGIS generates the registers and the return; what goes on the noticeboard, and what is placed before an inspector, stays with the factory.
Generate these for your own establishment
CORGIS produces each of these as an Excel workbook for the period you choose, computed from the attendance and payroll data already held — individually, or bundled as one ZIP organised by Act.