Payment of Bonus Act, 1965 and Payment of Gratuity Act, 1972
Registers under the Payment of Bonus Act, 1965 and the Payment of Gratuity Act, 1972
Bonus and gratuity are kept together here because neither is monthly wage mechanics. Everything else CORGIS produces answers the question of what an employee earned this month; these two answer what is owed at the close of an accounting year, and what has been building up quietly behind a wage slip for as long as someone has been employed. They are end-of-year and end-of-relationship entitlements, and the registers read accordingly.
The bonus side is also the one place in the whole catalogue where payroll data is not enough. Form A works out the allocable surplus for the financial year and Form B carries set-on and set-off across years, and both of those rest on profit-and-loss figures that exist in the books of account and nowhere in attendance or salary records. They are entered on the Compliance Data screen for the year in question; Form C, the per-employee bonus register, is then computed against the payroll already held. So the group runs in two directions at once — one chain of forms fed by the accounts, one fed by wages.
Gratuity works the other way round. Instead of looking back at a year that has closed it looks forward along each employee's service, and there is no prescribed form that carries that position: the forms lettered under the Payment of Gratuity (Central) Rules, 1972 deal with nomination and with the notices that pass between an employer and one employee once a claim is admitted, and no annual gratuity return is prescribed at all. What this group keeps is therefore the employer's own liability record — a register holding the running position per employee from the wage figure and length of service, an annual summary stating where that liability stands at the close of the year, and a notice that reads date of birth to flag who is approaching superannuation, so a retirement is visible months before it arrives rather than on the day someone hands in a letter. Little of this is visible in ordinary payroll reporting, which is why the gratuity position tends to be reconstructed under pressure when it is not maintained as a register.
Who keeps this register set
Both are central Acts and cut across sectors, so this set normally sits alongside the Factories Act or the Shops & Establishments registers rather than replacing either — a plant and a back office keep the same bonus forms and carry gratuity on the same terms. Neither is a contribution scheme in the way EPF and ESI are: nothing here is deducted from a wage month by month, and the amounts settle at the close of an accounting year or at the end of an employee's service. Employers who already run payroll in CORGIS have most of what the gratuity records need; the bonus computation forms additionally draw on the year's accounts.
6 registers CORGIS generates under this Act
Form CBonus Register
Bonus worked out per employee for the accounting year — the roster side of the bonus set, showing what each name comes to. Computed from the wage record already held for the year rather than a separately maintained bonus sheet, so an employee who joined or left mid-year is picked up on the months actually paid.
Bonus Form AComputation of Allocable Surplus
The computation that arrives at the allocable surplus for the financial year. It runs on profit-and-loss figures from the books of account, which are entered on the Compliance Data screen because no part of them exists in attendance or payroll data. Until those figures are entered, CORGIS renders the blank statutory format.
Bonus Form BSet-On and Set-Off of Allocable Surplus
Set-on and set-off of allocable surplus carried across years, built from the same figures entered for Form A. Because the two forms read from one set of entries, the surplus stated in Form A and the amount carried forward in Form B stay consistent instead of being typed twice.
No prescribed formGratuity Liability Register
The gratuity position of each employee as it currently stands, computed from the wage figure and length of service held against them. Refreshed for whatever month is selected, so the register reflects service accrued to that point rather than a figure fixed when the employee joined. No statutory format governs how a running liability is held, so this is the employer's own record of it, in the shape the rest of the payroll data is already in.
No prescribed formGratuity Liability — Annual Summary
Where the gratuity liability stands at the close of the year, drawn together from the same employee service and wage records the monthly register reports on. Nothing is re-keyed between the two, so the annual view and the monthly registers describe one set of numbers. The Act prescribes no annual gratuity return, so this is the employer's own summary — the figure an auditor or a provision in the accounts will ask for, held ready rather than reconstructed.
No prescribed formNotice of Approaching Superannuation
A notice per employee for those approaching superannuation, identified from date of birth in the employee record. Produced as one workbook with an index sheet, so the coming retirements in a given month are visible in one place rather than found by scanning a staff list. It is an internal prompt rather than anything filed with an authority, which is the reason to run it every month rather than once a year.
All six come out as Excel workbooks for the year or month selected, downloadable one at a time or inside the ZIP organised by Act. Form A and Form B, prescribed alongside Form C by the Payment of Bonus Rules, 1975, are the only registers in this group that wait on something outside payroll — until the accounting year's profit-and-loss figures have been entered on the Compliance Data screen, both print in the blank statutory format. The other four need nothing extra: the bonus register, the gratuity liability register, its annual summary and the superannuation notices are computed from the wage figures, service dates and dates of birth already on record. The three gratuity documents answer to no prescribed form, because none is laid down for a running liability or for an annual gratuity position, and that is a reason to keep them rather than a reason to leave the liability unrecorded until someone retires.
Generate these for your own establishment
CORGIS produces each of these as an Excel workbook for the period you choose, computed from the attendance and payroll data already held — individually, or bundled as one ZIP organised by Act.