Employees' State Insurance Act, 1948
Registers under the Employees' State Insurance Act, 1948
ESI is insurance rather than savings. A contribution made this month does not sit in an account against the employee's name — it buys medical cover for that employee and their family at a named dispensary. That difference shows up in the paperwork: the ESI set begins with an enrolment declaration, not with a contribution figure.
That is what separates this set from the provident fund one. The PF registers are about money accumulating; the ESI registers are about who has entered the scheme. Form 1 is the declaration raised for employees newly covered in a month, and Form 3 is the return that accounts for those declarations — so half the set turns not on the month's payroll at all, but on who joined coverage during it. The declarations carry particulars payroll never otherwise touches: family members, and the dispensary recorded against the employee.
The two halves still have to agree. The monthly contribution register and the employer's Form 6 are computed from the same payroll run that produced the month's payslips, while the Form 1 declarations and the Form 3 return are rendered from the employee records themselves. Because both halves read the same underlying data, the people named in the declarations and the people appearing in the contribution register are the same people, described the same way. One number is worth stating plainly, because older material still uses the earlier one: the register of employees has been Form 6 since 1 January 2005, when it was renumbered from Form 7.
Who keeps this register set
Employers whose employees are covered by the ESI scheme. It runs alongside the establishment-level register sets rather than replacing them — an employer keeping the Shops & Establishments or Factories Act registers usually keeps the ESI set as well, and the provident fund registers separately again. Coverage attaches to the employee rather than to the premises, so at most employers the ESI registers describe a part of the payroll and not the whole roster.
5 registers CORGIS generates under this Act
ESI RegisterMonthly Contribution Register
The month's contributions across covered employees — the wages recorded against each, the days for which contribution is accounted, and the employee and employer shares. Computed from the same payroll run that produced the month's payslips, so the register never has to be reconciled back to them.
ESIC Form 6Register of Employees
The employer's register of covered employees and their contributions, in the Form 6 layout: each insured person, the wages recorded and the contribution accounted for the period. It reads off the same computed month as the contribution register, so the two cannot drift apart.
ESI Challan ExportContribution Challan Export
An export file built from the month's computed contributions, giving the per-employee lines in the layout used when preparing the challan. CORGIS generates the file; it does not send anything to ESIC.
ESIC Form 1Declaration Form (Employee Enrolment)
A declaration for each employee newly covered during the month, drawn from the particulars held on the employee record — personal and employment details, family-member particulars and the dispensary recorded against that employee. Produced as one workbook with a sheet per employee, so a month with several new entrants downloads as a single file.
ESIC Form 3Return of Declaration Forms
The return accounting for the declaration forms raised for the period — who was declared, and the identifying particulars carried against each. It is rendered from the same employee records the declarations were built from, so the return and the forms it accounts for describe the same people in the same terms.
All five are produced as Excel workbooks for the period chosen, and can be downloaded one at a time or as part of the ZIP organised by Act. This is the set that rewards a complete employee record most: the contribution register and Form 6 need only what payroll already holds, whereas Form 1 and Form 3 render whatever family-member and dispensary particulars have been entered against the employee, and print the blank format where they have not. The challan export is exactly that — a file, generated from the month's figures, for whoever handles the filing to work from.
Generate these for your own establishment
CORGIS produces each of these as an Excel workbook for the period you choose, computed from the attendance and payroll data already held — individually, or bundled as one ZIP organised by Act.